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2024 INFORMATION WILL BE POSTED CLOSER TO EVENT DATES
The Colorado Country Christmas Gift Show, in order to ensure a minimal footprint, does not print nor mail the Vendor Kit. All of the forms, links, and information you need is posted below.
Please note that this page is updated as new information becomes available.
Vendor Checklist - Click Here
Booth FAQ Sheet -Click Here
SCAM ALERT FOR VENDORS
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
----- NEW Political Merchandise Policy for 2024 -----
As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.
MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.
MPE maintains these policies to ensure a welcoming environment for all attendees and vendors.
2.) Vendor Webinar
3.) Artisan Vendors
4.) Scam Warning
5.) Move-in & Move-out
6.) Vendor Badges
7.) Parking
8.) Show Decorator
9.) Booth Guidelines
10.) Rules & Regulations
11.) Facility Order Form
12.) Food Sampling Information
13.) Show Insurance
14.) Sales Tax
15.) Show Hotel
16.) How to Set-up Your Vendor Listing
17.) Social Media Tips
18.) Ticket Information
19.) Contact Us
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GENERAL INFORMATION
SHOW MANAGEMENT
The Colorado Country Christmas Gift Show is produced and managed by:
Marketplace Events LLC
2000 Auburn Dr., Ste 200
Beachwood, OH 44122
484.854.9084
www.marketplaceevents.com | coloradogiftshow.com
SHOW OFFICE
During move-in, show hours and move-out, Show Management will maintain a show office. The temporary show office is located along the front of Hall B.
SHOW HOURS
Friday, November 15th, 2024 10:00am – 5:00pm
Saturday, November 16th, 2024 10:00am – 6:00pm
Sunday, November 17th, 2024 10:00am – 5:00pm
➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.
VENDOR WEBINAR
Watch the webinar here: COMING SOON
Your show team takes you through important show information to help you have the best show possible.
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HOLIDAY DECOR
It is required for all vendors to incorporate holiday decor in your booth.
Click here to view examples of holiday decor
WANT ADDITIONAL EXPOSURE AS AN ARTISAN?
Our Artisan designation only cost $60, and you get the following benefits.
- 12”x12” floor decal on the aisle in front of your booth
- Listed as an Artisan on our feature page of the website under “Artisan Vendors” with your logo and booth number.
- Potential for onsite PR (no guaranteed) if requested by media.
Ask your Exhibit Sales Consultant about this designation.
Click here to view decal.
Deadline Coming Soon.
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
Important Dates
Final Booth Payment Due | Tuesday, October 15th, 2024 |
Vendor Services Discount Deadline | TBD |
Vendor Services Advance Shipment Ordering | TBD |
Move-In | Wednesday, November 13th from 12pm-6pm Thursday, November 14th from 8am-8pm |
Show Days | Friday - Sunday, November 15-17 |
Move-Out | Sunday, November 17th from 5:01pm-10pm |
MOVE IN & OUT INFORMATION
MOVE IN -
Each vendor will be assigned a specific date and time to set up their booth. These assignments will be communicated via color-coded map posted below 30 days prior to move-in. Driving into the building, if feasible, is only allowed during your assigned time. Hand carry or pushcart move-in is allowed any time during and/or after assigned time.
If a vendor will be using a vehicle as part of their booth space, vehicles Keys MUST be given to Show Management once parked in booth.
Click Here to view move-in map - Coming Soon
Click here to view move-in rules & procedures - Coming Soon
MOVE OUT -
Dismantling of displays is not permitted until 5:01 pm on Sunday, November 17th.
General Move-Out Hours:
Sunday, November 17th: 5:01 pm - 10:00 pm
Click here to view move-out rules - Coming Soon
SHOW DECORATOR & ELECTRICIAN
CLICK HERE FOR THE EXHIBITOR SERVICES ORDER FORM.
ADVANCED ORDER DISCOUNT DEADLINE: TBD
ELECTRICAL KIT
More details coming soon
DECORATOR KIT
More details coming soon
Shipping
Any shipments arriving before XXX will not be accepted and will be returned at the vendor's expense.
Click here to view the shipping label
BOOTH GUIDELINES
Show Management reserves the right to refuse entry or to have removed at the vendor’s expense, any display that is not in accordance with these rules and regulations. If any doubt exists, the vendor must provide details and have such exhibits approved by show management. Management may require vendors to make such alterations to their displays as it deems necessary to the proper conduct of the exhibition and, or failure to comply, may order the immediate removal of the entire exhibit without compensation and at the vendor’s expense.
Exhibits must be designed and constructed so they do not obstruct the general view of the show or detractfrom other exhibits. Allsides and surfaces, front and back of exhibits which are exposed to view must be properly finished and decorated by exhibitor at their own expense and to the satisfaction of neighboring vendors and Show Management. No advertising is allowed on the reverse of an exhibit without prior approval by show management.
Certain areas within the facility have ceiling height restrictions. Absolutely no tents of any kind are allowed without show management prior consent. No exhibits will be permitted which interfere with the use of other exhibits orimpede access to the free use of the aisle.
No spraying of scented fluids is allowed during the show. All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. Holiday décor is welcome and makes your booth more appealing to consumers! Vendors must make arrangementsto dispose of any shipping crates or other rubbish created through the building or dismantling of their individual display.
FLOORING
common aisle is subject to being cut and removed.
Click here to view floor covering FAQ sheet
TABLE SKIRTING
expense.
RULES & REGULATIONS
The Colorado Springs Event Center is a smoke-free facility, including but not limited to, electronic cigarettes. Any person who refuses to comply with the policy shall be subject to ejection from the Facility. Designated outdoor smoking areas are available.
Under no circumstances are helium balloons or adhesive-backed decals to be given away or permitted to be used in the Facility.
Tabletop Décor – All candles must be enclosed in a non-combustible, leak-proof container that does not transfer heat. The container must be 3” above the flame.
All special decorations or signs left in the Facility at the conclusion of an event will be considered refuse. All special decorations or signs that a vendor wants to save must be removed at the conclusion of the event.
Tape and adhesive-backed materials are not allowed on the Facility’s carpeted surfaces without prior approval.
Use of tape on any wall surface, glass, carpet, or equipment is prohibited (including but it not limited to podiums, staging, tables, and chairs).
HELIUM FILLED BALLOONS ARE NOT ALLOWED IN THE BUILDING.
Cars and trucks are not allowed to remain inside the building unless they are deemed as part of an exhibit. Vehicles used as an exhibit must have less than ¼ tank or five (5) gallons of fuel in the gas tank. All fuel tanks shall be locked or effectively sealed in accordance with the Colorado Springs Fire Marshal, and at least one battery cable shall be disconnected from the ignition system. Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in the event of an emergency. Carpeting or Visqueen must be placed underneath the vehicle for any possible leakage.
No vendor will be permitted on the roof of the building for the purpose of installing aerials or for any other reason.
Click here to view all CSEC rules & regulations CSEC
YOUR COMPANY WILL BE RESPONSIBLE FOR ALL DAMAGES TO THE FACILTY.
FOOD SAMPLING REQUIREMENTS
Samplers are not required to fill out an application. Samples are to be no larger than 2 oz. A temporary hand-washing station is required in every booth. You may fill your hand-washing stations from a sink that is located past the concession area in Hall A on the right side, corner. Please wear gloves if handling food, unless using tissue paper or utensils.
El Paso County Public Health Dept.: www.elpasocountyhealth.org – Under “Services” tab click on “Food Safety”, for flyers and booklets with information.
Any questions please call Kara Cohen at 719.339.4882 or email KaraCohen@elpasoco.com.
Please note: No concession related food or beverage can be plated or served for onsite consumption without written approval by your show manager. Every specialty food product must be pre-packaged and prepared for home consumption.
VENDOR BADGES
during show days without a badge.
Each company will be provided an allotment of 5 badges.
SHOW INSURANCE
Proof of General Liability insurance in mandatory for our shows. Coverage dates must include Move-In and Move-Out.
Our shows have all been set up so vendors can apply using this link: Vendor Insurance Application
A few things to be aware of:
- Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE.
- Marketplace Events is not selling this insurance and doesn’t profit from it in any way. This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts. They do not have to purchase this.
The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. For easy reference, vendors are required to have:
- Comprehensive General Liability and All Risk Property insurance
- Coverage must be from the start of move in to the end of move out
- Coverage of at least $1,000,000 for each separate occurrence
- Name Marketplace Events LLC and the venue as additional insured
- Provide a copy of certificate of insurance to MPE
It is required that we are listed on your policy as additional insured:
Marketplace Events
LLC
2000 Auburn Dr Ste 200
Beachwood, OH 44122
For any questions regarding the vendor insurance application, contact Kendra Reilly Monahan, Buttine Underwriters Purchasing Group, LLC 212.867.3642 | kar@buttine.com
Sales Tax Information
Every vendor must have a Colorado State temporary event license and a City of Colorado Springs Temporary Sales Tax license.
For questions on the State tax, call 303.866.5643 or DOR_SpecialEvents@state.co.us
For questions on the city tax call 719.385.5903 or Sales.Tax@coloradosprings.gov
Everyone must file City Tax - by reporting to the Home Rule City of Colorado. City sales tax is 3.07%
*Attention Specialty Food Vendors – Everyone must possess a Special Event License even though some of you do not collect taxes. Vendors with foods available for immediate consumption (such as cookies, popcorn, bakery items etc.) will need to collect a sales tax to submit when filing your return. Vendors selling prepackaged products such as jams, dips, butters, or any other foods intended for home consumption will not collect a sales tax – NOTE you will still file a return to indicate how much you sold but marked as “not taxable” or “0” taxes collected.
Website: www.colorado.gov/tax
Click Here for Temporary Sales Tax License Application
GET SOCIAL WITH US!
Share your show pics or your planning process with us. Click the icons below for our profile pages
Hashtags:
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that
our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook
page and we can add you as a co-host to the official event.
Click Here to go to our Facebook Event for 2024.
Click Here for the Social Media Marketing Kit
HOW-TO ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online vendor listing or do not receive the link, please email JenK@mpeshows.com.
Need help with your listing?
View the tutorial video - https://youtu.be/ecSxq1oKuYg and the FAQs.
To see some samples, visit the Interactive Exhibitor List section of the website.
GO FROM BASIC TO ENHANCED!
TICKET INFORMATION
COMPLIMENTARY TICKETS
Each Vendor will receive 40 complimentary e-tickets. These will be emailed 30 days prior to the show. Tickets will only be emailed if your booth space has been paid in full. Additional admission passes can be purchased at the discounted price of $6.00 each ($12 at the box office). Please contact Operations Manager, Kelsey Jackson, at kelseyj@mpeshows.com to order these discounted tickets.
If complimentary tickets or badges are given to visitors, the Vendor responsible will not be allowed to exhibit in future events and may be asked to leave the current show immediately. Use your tickets to invite potential customers to the show, or for friends and family.
Still have questions? Contact Us!
Marc H Gary, Show Manager
MarcG@MPEshows.com 816.601.2707
Dena Sablan, Sales
DenaS@mpeshows.com
Kelsey Jackson, Operations Manager
KelseyJ@mpeshows.com